Hey guys today I want to tell you how to use Google Docs. Which is free with anyone who has a Gmail account completely free. Just create a Gmail account, and how there are all sorts of different ways. Using Google Docs will make transcription easier. A lot of people don’t know that Google Docs has a built-in voice to text feature. So I want to To show you about that and all the different ways we can use Google Docs to make our transcription easier. The first thing you have to do is you have to open up Google Docs on the Google Chrome browser. Because if you open it up on Firefox or another browser, you will not have the voice option available to you.
So what I want you to do is go to docs.google.com. And make sure that you’re logged into your Gmail account. And when you open that up, you’ll get this page here and it will offer you a selection to choose what template you want. We’re just going to click on the blank. Okay, so let’s say, for example, I’m going to show you here, let’s say I was doing a file first from scrubby. And I was transcribing one of these files, and I didn’t want to type out every single word that I was saying. I wanted to transcribe it by speaking instead to save myself a lot of time. And then whatever I have transcribed herein Google Docs. I can Later plug into whatever platform I’m using.
Whether that’s screw by or rev transcription or transcribe me. And this could save me time, especially if you are a slow typer. Or let’s say, for example, you know, you can only type with one hand and you know, this could save you time as well. So the first thing we need to do is make sure that we have selected the right microphone. Now, ideally, you will have an external microphone that you can plug into your computer so that it’s easier. So the first thing we’re going to do is if you are working on I’m working on a PC.
So with Windows, so what you’ll do is you’ll go down to your taskbar. You’ll find the speaker icon and you’ll right-click, and you’re going to go to open sound settings. Now, if you don’t have this option, you can also find this in your control panel. So what we’re going to do is we’re going to scroll down under sound. And the sound is also here to input and as you can see, you know, I have to Selected Microsoft Yeti nano. So you’re going to select whatever microphone you have on your computer.
And you can also go ahead and click test your microphone to make sure it’s working. So as you can see, I’m talking so this bar is going up and down. So I know that I have selected the right microphone. Once that done, we’ll go back to Google documents, we’re going to click on Tools. And then we’ll go down to voice typing. Then we’re going to click on this icon here that says click to speak. Now you can also adjust whatever language you are speaking in and this is also helpful. If you are working for a UK transcription company where you might want to choose English. The UK and that way it will pop up with UK spelling, but for most of the transcription companies.
Other than a way with words and a few other ones, we will be using our spelling so I’m just going to keep it as English us. So I have this fairy tale that I’m going to read and first I’m going to do the first paragraph quite slow. To see if There’s a difference in speaking slow. And then the next paragraph I will speak at a quicker pace.
So we just have to click once to start. a shoemaker by no fault of his own had become so poor that at last, he had nothing left but leather for one pair of shoes. So in the evening, he cut out the shoes, which he wished to begin to make the next morning. And as he had a good conscience, he laid down quietly in his bed, commended himself to God and fell asleep. Okay, now I’ve just clicked that off to stop. And now I’m going to click Enter to start a new paragraph. I believe you can also say a new line if you want, and you can say period to add a period. But I’m going to speak the next paragraph at a quicker pace and see if it will still understand my voice. Okay, so I guess it works in other languages as well.
Here you can see that you know, you’d have to add in some question marks as well and change you know. Add in some capital letters but more or less it’s picked up and it also has added in the FV accents. As well in Spanish, so you can use this in any of these different languages. Which is really really awesome in case you have another purpose for wanting voice to text.